September 11, 2007 Meeting Minutes

The InPHC Board of Directors met September 11, 2007 in Rochester with Brent, Larry, Pauli, Nancy, Kaye, Jim, Melanie, and Mike present. Also in attendance were Ron and Teresa Drown, Mary Cerny and Joe Springstead.

Meeting was called to order at 6:55 pm by president Jim Cerny.

Mike read the minutes from the previous meeting. Brent motioned to accept as read with a second from Larry and motion passed.

In her absence, Lesley had given Jim the financial report via telephone. The stallion service has $40,437.00, the open futurity has $15,937.50, the youth club has $2,485.04 and the general fund totals $21,917.26. The money management account of general fund money is $7,691.19 for a total of $80,777.00. The interest to go to the general fund from
the stallion service CD’s is $501.73. Futurity checks have hot been mailed yet as payouts are still being figured. She still needs the total number of stallions sold in the auction this year to move the office fee out of the stallion service total into the general fund. She’s got most of the totals done for the shows this year. New Castle showed a profit of $12,852.74 with everything paid, Rochester still owes the APHA fees with a profit of
$588.05, Danville has a profit of $6767.56 with APHA and grounds fees still due, Columbia City profited $1,398.78 with APHA fees due, and Edinburgh has a profit of $5,574.01 with the APHA fees and hotels still out.

Momentarily discussed the plans for the banquet and membership meeting that day. Discussion followed on whether entertainment was needed or justified following the awards.

Jim reported that with increased entries at the shows and the cost cuts that were put in place, the club is showing higher profit for this year. It was also brought up to have the option of having the newsletter e mailed to those members that would like it in that form. It could save printing costs and postage. Any members with ideas or interest in this please let a board member know.

Kaye reported on the upcoming trail ride that is going to be a St. Jude’s ride. She’s gotten donations to cover t-shirts for participants and Laura Mason once again has gotten a saddle donated.

The show office is out of cups and pens. Kaye will check into where we’ve gotten them in the past and other possible sources for the best price.

Pauli reported on the zone that there will be a meeting at the convention in Louisville. The show date will be the same in 2008.

Meeting adjourned at 9:10 pm. Next meeting October 2nd in Rochester.