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The InPHC Board of Directors met October 2, 2007 in
Rochester. The meeting was called to order by President, Jim Cerny.
Officers and Directors present included Denny, Lesley, Larry, Nancy,
Kaye, Tracie, Deb, Brent and Pauli. Meeting was called to order at
6:45 pm.
Lesley provided the board with a Profit and Loss Statement. Account
balances are as follows: Youth Club: $2485.04, SSA: $21,340.44, Open
Futurity: $3,060.06, General Fund: $16,943.48, Total monies:
$43,829.12. Treasurer’s report was approved.
Deb reported on the advertising. Requested a 4 month budget to
promote the SSA, banquet and year end activities; Brent motioned to
allow $1000.00 for ads, and an additional $1000.00 for a promotional
direct mailing. Denny seconded, motion passed.
Mike sent an email to Directors in advance of the meeting due to his
absence. He requested $3500 for year end and specialty awards. Pauli
motioned to provide these funds, Denny seconded, motion passed.
Les reported that all open futurity and SSA winners have been paid.
Much discussion on the potential of adding money to either the open
or SSA futurities; the discussion was tabled until the November
meeting. The SSA committee is to bring a proposal.
Deb reported that the newsletter is being completed now, she
indicated to email all materials ASAP.
Discussed moving the May New Castle show and the futurity show to
the new facility, Crossroads Arena in Coverdale, IN; it is new and
completely under roof. Pauli will investigate negotiating price with
the owners to secure the facility for our show dates. Discussed
changing the start time of the Youth/Amateur POR to 7:00 am; the
corresponding open 1 day show will begin at 8:00am.
Nancy resigned from hiring judges. The judges committee will meet
next Tuesday, October 9 at 7:00 pm at the Cerny’s home. They plan to
discuss hiring judges for the upcoming show season.
Kaye reported that she has approximately 25 reservations for the
upcoming St. Jude trail ride. She also provided a sample of the
“Paint the Trails” T-shirts she had made to promote the event.
Shirts are $10 and can be purchased through Kaye.
Tracie reported she had several events in the works for the Youth
club. Three youth members are to attend the Leadership Conference.
She is looking into planning a year end party in Lafayette, perhaps
at a water park. Look for details in the upcoming Youth newsletter.
Discussed elections for the November meeting. Nominations for
Director are Nancy Lentsch, George Smith, and Lee Ann Andrews.
President nominee is Jim Cerny, Secretary nominee is Mike Carlson.
Nominations are to be directed to Jim Cerny ASAP. Ballots will be
mailed before October 15.
2007 Show Dates are as follows:
May 3-4: Coverdale POR
June 11: Rochester
July 12-13: Danville Youth/Amateur POR
August 2: Columbia City
August 16-17: Coverdale Futurity and POR
Denny motioned to adjourn, with Brent second. Motion passed.
Adjourned at 9:00 pm.
Submitted by Deb Tiede, in absence of Mike Carlson, Secretary.
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